Policy Management Before and After Automated Software

A management employee creates a policy or procedure without complying to the approved documentation format because the employee is not aware or does not have access to a template that is easily duplicated.

Policy creators are able to choose from a list of approved templates with correct documentation formatting. This ensures the new policy that is created aligns with other compliance documents in the organization.

A policy is distributed to employees through email, through a shared drive or physical copies are printed on paper and manually distributed to each employee.

A policy is available to employees in one central place and the appropriate employees can be alerted automatically through email.

When an employee is responsible for reviewing a policy or procedure that employee will be required to check multiple locations to access all relevant policies.

Policies are stored in one central repository where employees are able to access them whenever they need to.

When employees review and acknowledge a policy or procedure manually the signed document then needs to be scanned and emailed to the appropriate person.

When employees review and acknowledge a policy, they are able to complete a quiz and prove they have understood the material in the policy.

Once acknowledged and signed, physical policy and procedure documents need to be filed and stored within a filing cabinet or other manual document management system.

Policy management software can help an organization streamline their compliance process at each of the three phases – Creation, Review and Approval and Acknowledgement. Learn more about how ConvergePoint Policy Management Software can improve your compliance program. Schedule a demo.

When employees review and acknowledge a policy or procedure policy management software can record their acceptance of the policy with time and date of acknowledgement. The record is stored electronically and can be easily accessed when audits occur.

Policy management software can help an organization streamline their compliance process at each of the three phases – Creation, Review and Approval and Acknowledgement. Learn more about how ConvergePoint Policy Management Software can improve your compliance program. Schedule a demo.